Wilkes University

Nondiscrimination Statement and Grievance Guideline

Nondiscrimination Statement and Grievance Guideline

Wilkes University is committed to providing a welcoming environment for all members of our community and to ensuring that all educational and employment decisions are based on individuals’ abilities and qualifications.

Wilkes University prohibits discrimination in its educational programs, employment, admissions or any activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local laws. Discriminatory conduct including sexual harassment and other sexual misconduct or violence such as rape, sexual assault, sexual exploitation and coercion will not be tolerated.

Consistent with this principle, Wilkes University will comply with state and federal laws such as the Pennsylvania Human Relations Act or other applicable state law, Title IX, Title VI and Title VII of the Civil Rights Act, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Ethnic Intimidation Act of 1982 (P.L. 537-154) and other laws that prohibit discrimination.

Any member of the Wilkes University community has the right to raise concerns or make a complaint regarding discrimination under this policy without fear of retaliation. Inquiries about this policy statement may be addressed to the University’s Title IX coordinator. Anonymous complaints may also be made by reporting online at: https://secure.ethicspoint.com/domain/en/report_custom.asp?clientid=17812

To resolve alleged violations promptly and equitably, Wilkes University has implemented the following internal grievance guidelines and has established following Title VI, IX, and Section 504 Coordinators:

Samantha Hart, Title IX Coordinator

10 East South Street, Suite A
Wilkes-Barre, PA 18766
Phone: (570) 408-4631



For Employees:
Kristin Pitarra Deputy Coordinator
Human Resources Director
10 East South Street, Suite A
Wilkes-Barre, PA 18766
Phone: (570) 408-2034

For Students:
Philip Ruthkosky, Deputy Coordinator
Associate Dean, Student Development
84 West South Street
Wilkes-Barre, PA 18766
Phone: (570) 408-4108

Grievance Guidelines

  • Grievances should be submitted to Wilkes University’s Title VI, IX, and Section 504 Coordinator or Deputy Coordinator as soon as possible.
  • If possible, the grievance should be in writing and contain the grievant’s name, address and contact information.
  • The grievance should describe the alleged issue/discriminatory action in as much detail as possible.
  • The University recognizes that circumstances related to alleged discriminatory actions may cause employees to feel uncomfortable making a report in person and has established a confidential reporting mechanism to address this issue (see Confidential Reporting Mechanism).
  • Upon receipt of the grievance, the University’s Title VI, IX, and Section 504 Deputy Coordinator(s) or designee will conduct an investigation pursuant to the appropriate University Policy. All grievances regarding gender discrimination, sexual harassment or other sexual misconduct will be resolved under the Sexual Misconduct Policy and Procedures. Investigations involving all other forms of discrimination will follow the procedures set forth below and will provide all individuals involved with the opportunity to submit evidence relevant to the grievance.
  • Upon request of the grievant, the University will make every effort to ensure the grievant’s confidentiality to the extent possible. If the University cannot ensure the grievant’s confidentiality, the grievant will be notified.
  • Within thirty (30) calendar days of filing, the appropriate University Coordinator or other designated official will provide a decision to the grievant and respondent. In extenuating circumstances, the Coordinator has the right to extend this timeline and will so notify the parties involved.
  • The grievant and/or respondent may appeal the decision by writing to the Vice-President for Student affairs within seven (7) calendar days of receiving the decision.
  • The Vice President for Student Affairs will issue a final decision on the appeal no later than thirty (30) calendar days after it is filed.
  • At any point during the grievance process, the grievant and respondent have the right to file a complaint with the appropriate state or federal agency and may also contact the U.S. Department of Education, Office for Civil Rights and/or law enforcement. The Coordinator, Deputy Coordinator or designee will notify the involved parties of this right to file a complaint.
  • Retaliation against a person who files a complaint, participates in an investigation, or opposes a discriminatory educational practice or policy is prohibited by University policy, and by state and federal law.

Effective Date: 2/2004 Revised Date: 06/2018