Applicant Guidelines for 2018-2019
Student Travel Grants:
There are two different applications for student travel. Students will be funded a maximum of $1000 in any on academic year. Faculty and staff are not eligible for travel grants.
- Student Travel Grant for Presenters: grants up to $1000 to students who will be presenting at a conference or meeting on academic research done in collaboration with a faculty mentor, or under the guidance of a faculty mentor. A brief follow-up report is required. The follow-up report is required prior to the processing of reimbursement.
- Student Travel Grant for Conference Attendance (non-presenters): grants up to $400 to students who will be attending a conference or meeting with a faculty mentor.
- For any one academic conference/meeting, a limit of $3000 will be awarded for either presenter awards or conference attendance awards or a combination of the two.
- Requests are reviewed on a rolling basis throughout the academic year.
- Requests should be submitted at least three (3) weeks prior to when the funds are required; funds cannot be awarded for events that have already taken place.
- Student Travel grant applications must be authored by the student who will use the funds. Please
be certain to address in your application the benefits derived from your mentoring
- A brief follow-up report is required. The follow-up report is required prior to the processing of reimbursement.
While the Mentoring Committee may review and tentatively approve an application for a conference/meeting, final mentoring allocations will not be made before 60 days ahead of the event to assure that all students attending the meeting are fully considered based on their presenter/non-presenter status and whether or not they have already received a mentoring award for the current fiscal year. In times of limited or restricted financial resources , the committee will prioritize its funding to the advantage of undergraduate and P1-P4 students (Pharmacy).
Mentoring Project Funding for 2018-2019:
- Proposals for the 2018-19 academic year are due March 16, 2018. Should funding still be available after the initial review, applications received after March 16 will be reviewed on a rolling basis. The Committee's goal is to complete its review of applications by April 4, 2018.
- Based on volume of applicants, it may be necessary to cap the number of grants that will be awarded to any one department or campus organization in a semester.
- A stipend to a member of the faculty supervising a summer scholarly, creative, or research project (non credit) is limited to $1000 per student supervised, with an annual maximum stipend of $2000. A fringe rate of 9.56% should be applied to faculty stipend request.
- No one faculty member will be awarded more than $6000 per year for student salaries.
- Maximum student support for summer undergraduate research, scholarly, or creative project (non credit) carried out under the supervision of a faculty member will be $3000 per year for up to 12 weeks. Three wage rates have been established for students. The freshman and sophomore rate is $8.00 per hour (375 hours). The junior and senior rate is $10.00 per hour (300 hours) and the rate for post-grad is $12.00 (250 hours). 7.65% (FICA) must be applied to wage requests for all students who are not taking a summer academic course that confers at least 3 credits.
- Project grant supplies will be capped at $500
- Proposals are evaluated based on several criteria. A rubric that includes eight components can be viewed by clicking here.
- Awardees are encouraged to identify the names of students working on the projects to the Office of Sponsored Programs as soon as possible.
The Mentoring Resources Committee will not fund:
- Capital improvement projects or capital equipment
- Activities or items already funded in the operating budget or basic operating requirements of existing programs
- Scholarships to individual students
- Activities related to academic course work
- The purchase of computers or peripheral equipment
- Funding for faculty/student social engagements. When resources are available, the committee has provided funding to each unit dean to subsidize these events.
- Faculty travel to conferences
Members of the Mentoring Resources Committee for 2017-18 are: Paul Adams, Debbie Tindell, Brian Whitman, Paul Reinert, Janet Frascella, Woojun Lee, and Ajay Bommareddy.
Use the links below to access funding-related forms.
- Mentoring Project Fund Grant Application
- Mentoring Project Grant Budget Form
- Student Travel Grant Application for Student who will be presenting at a conference or meeting
- Student Travel Grant Application for Student who will be attending but not presenting at a conference or meeting
- Final Report on Mentoring Project Fund Grant
- Final Report on Student Presenter Travel Grants
- Project Fund Evaluation Rubric