Applicant Guidelines for 2020-2021
The Mentoring Committee is responsible for evaluating proposals and distributing grant
funds to members of the Wilkes community. All applications and reports can be completed
and submitted online. Links are at the bottom of this page.
All proposed projects selected for funding will support the University’s mentoring
culture. Requests for funding will be considered from individuals representing University
departments and officially sanctioned campus organizations. Mentoring activities are
those that enhance relationships to foster engagement, better learning, and opportunity
for success. The Mentoring Committee is most interested in funding initiatives that 1)
focus on the developmental needs of the individual; 2) build better learning relationships;
and 3) create seamless support systems.
The Committee encourages University departments and campus organizations to submit
proposals for projects that expand or create new opportunities for mentoring at Wilkes.
Priority projects will include those that use grant funding for the greatest impact
on improving the quality of student life and learning at Wilkes.
Funding Options:
There are three funding options for applicants, the Mentoring Project Fund, the Student
Travel Grant for Presenters, and the Student Travel Grant for Conference Attendance
(non-presenters).
Student Travel Grants:
There are two different applications for student travel. Students will be funded a maximum of $1000 in any on academic year. Faculty and staff are not eligible for travel grants.
- Student Travel Grant for Presenters: grants up to $1000 to students who will be presenting at a conference or meeting on academic research done in collaboration with a faculty mentor, or under the guidance of a faculty mentor. A brief follow-up report is required. The follow-up report is required prior to the processing of reimbursement.
- Student Travel Grant for Conference Attendance (non-presenters): grants up to $400 to students who will be attending a conference or meeting with a faculty mentor.
- For any one academic conference/meeting, a limit of $3000 will be awarded for either presenter awards or conference attendance awards or a combination of the two.
- Requests are reviewed on a rolling basis throughout the academic year.
- Requests should be submitted at least three (3) weeks prior to when the funds are required; funds cannot be awarded for events that have already taken place.
- Student Travel grant applications must be authored by the student who will use the funds. Please
be certain to address in your application the benefits derived from your mentoring
experience.
- A brief follow-up report is required. The follow-up report is required prior to the processing of reimbursement.
While the Mentoring Committee may review and tentatively approve an application for a conference/meeting, final mentoring allocations will not be made before 60 days ahead of the event to assure that all students attending the meeting are fully considered based on their presenter/non-presenter status and whether or not they have already received a mentoring award for the current fiscal year. In times of limited or restricted financial resources , the committee will prioritize its funding to the advantage of undergraduate and P1-P4 students (Pharmacy).
Mentoring Project Funding for 2020-2021:
- Proposals for the 2020-21 academic year are due March 13, 2020. Should funding still be available after the initial review, applications received after March 13 will be reviewed on a rolling basis. The Committee's goal is to complete its review of applications by April 2, 2020.
- Based on volume of applicants, it may be necessary to cap the number of grants that will be awarded to any one department or campus organization in a semester.
- A stipend to a member of the faculty supervising a summer scholarly, creative, or research project (non credit) is limited to $1000 per student supervised, with an annual maximum stipend of $2000. A fringe rate of 8.07% should be applied to faculty stipend request.
- No one faculty member will be awarded more than $6000 per year for student salaries.
- Maximum student support for summer undergraduate research, scholarly, or creative project (non credit) carried out under the supervision of a faculty member will be $3000 per year for up to 12 weeks. Three wage rates have been established for students. The freshman and sophomore rate is $8.00 per hour (375 hours). The junior and senior rate is $10.00 per hour (300 hours) and the rate for post-grad is $12.00 (250 hours). 7.65% (FICA) must be applied to wage requests for all students who are not taking a summer academic course that confers at least 3 credits.
- Project grant supplies will be capped at $500
- Proposals are evaluated based on several criteria. A rubric that includes eight components can be viewed here.
- Awardees are encouraged to identify the names of students working on the projects to the Office of Sponsored Programs as soon as possible.
The Mentoring Resources Committee will not fund:
- Capital improvement projects or capital equipment
- Activities or items already funded in the operating budget or basic operating requirements of existing programs
- Scholarships to individual students
- Activities related to academic course work
- The purchase of computers or peripheral equipment
- Funding for faculty/student social engagements. When resources are available, the committee has provided funding to each unit dean to subsidize these events.
- Faculty travel to conferences
2020-21 Mentoring Resources Committee Members
- Paul Adams
- Debbie Tindell
- Paul Reinert
- Emily Havvilla
- Woojun Lee
- Ajay Bommareddy.
Use the links below to access funding-related forms.
- Mentoring Project Fund Grant Application
- Mentoring Project Grant Budget Form
- Student Travel Grant Application for Student who will be presenting at a conference or meeting
- Student Travel Grant Application for Student who will be attending but not presenting at a conference or meeting
- Final Report on Mentoring Project Fund Grant
- Final Report on Student Presenter Travel Grants
- Project Fund Evaluation Rubric
