Follow these steps to help ensure your internal event runs smoothly. Contact events@wilkes.edu if you need guidance along the way.
- Select Your Space
Consider the following when choosing a space:- Is it the right size for the number of people invited/attending?
- Does it offer the AV equipment you require, if any?
- Is there another space that would work in case your preferred location isn’t available?
- If it’s an outdoor space, where can the event take place in case of inclement weather?
- Reserve Your Space
Contact the appropriate space manager to see if your preferred space is available. Not sure who to contact? Check out our list of Event Spaces. - Request Design Assistance/Review
The marketing communications department can create promotional materials for your event (invitations, web graphics, posters, signage, etc). Request their creative services by submitting a request form 4-6 weeks in advance of your event. - Order Catering
4-6 weeks before your event, contact Aramark to see if they are available to cater. Be sure to let them know if you need bar services at that time so they can apply for a liquor license. Provide them with a final count 7-10 business days before the event.
Keep in mind common dietary preferences/restrictions when selecting menu items (vegetarian, gluten-free, etc). Catering provides linens for events, so be sure to include this quantity in your catering order. - Submit a Work Order to 2FIX
1-2 weeks before your event, please email facilities at 2fix@wilkes.edu with requests regarding:- Room set-up
- Tables and chairs
- Garbage receptacles
- Contact University Police
1-2 weeks before your event, please email University Police at publicsafety@wilkes.edu to request building access and discuss parking needs. Building/room access can also be requested through the Room Access Request form. - “Wilkes-ify” Your Event
Contact the events office to add some Colonel spirit to your event. Limited quantities of Wilkes-branded tablecloths and table runners and Wilkes-themed centerpieces can be borrowed from the events office.