Wilkes University

Expenses and Payments

Expenses and Payments Procedures

Contact: Anne Kotarski, Bursar

Student Expenses

Student Expenses

A chart summarizing student expenses for the 2020-2021 academic year can is located on the University's website.

Students are referred to the course descriptions in the Bulletin for laboratory and other fees associated with particular courses. Inquiries about particular charges should be addressed to the Bursar's Office located on the first floor of Miller Hall, 32 W. South Street or by calling 570-408-4960.

Full Time Tuition

A flat tuition fee of $$36,888 per year will be charged to all students taking a course load of twelve to eighteen hours per semester. A student who elects to schedule more than eighteen hours each semester will be charged for each additional credit hour.

Part Time Tuition

Students enrolled in day or evening courses on a part-time basis taking eleven or fewer credit hours will be charged $1,025 per credit hour. Students enrolled in the Summer semester will be charged $530 per credit hour. Part-time students may qualify for some forms of financial aid.

Audit

A full-time enrolled undergraduate student (taking 12 hours or more) may audit additional courses at no charge on a space available basis. Part-time students may audit a course for one-half the regular tuition fee. Determination of audit status for financial purposes should be made at the time of registration for the course or within the first week of classes. Students may change from credit to audit status for academic purposes without prejudice through the first week of the semester; however, after the first week of classes the full tuition cost of the course will be assessed.

Other Fees

A General University Fee of $932 per semester is charged to all full-time students. This fee is used to support certain ongoing needs of the University, particularly in the areas of technology and services to students. Part-time students are charged this fee at $82 per credit.

The fee also provides for special programs, including plays, concerts, recitals, lectures, and home athletic events and upkeep of the Student Center as well as use of the YMCA and Marts fitness center for all full-time undergraduates.

All graduating seniors will be charged a graduation fee of $170. The fee is assessed regardless of participation in commencement exercises.

Laboratory and other course fees are charged where special supervision and/or use of certain equipment or supplies are required. These fees are listed in the Bulletin with the course description. After the first week of classes, none of the fees are refundable.

Payment of Charges

Cash or check payment – Payments may be made at the Cashier Desk located on the first floor of Miller Hall (32 W. South Street) during regular business hours (Monday through Friday, 9am– 4 pm) or payments may be mailed to:

Wilkes University Student Lockbox
PO Box 824696
Philadelphia, PA 19182-4696

Credit card payments – No credit card payments will be processed in person or over the phone. To pay with a credit card, log on at portal.wilkes.edu and enter your user name and password. Select the "Student Tab", select “Student Services”, “Pay on Account” and follow the remaining prompts. A password should have been assigned by the time the bill is due; if, however, a password has not been issued, please call (570) 408-4357 or 1-800-WILKES-U, ext. 4357. Wilkes University accepts credit and debit cards with VISA, MasterCard, Discover, and American Express. A 2.85% processing fee will be added to your total credit card payment, which is charged by the credit card processor.

Students who fail to pay all debts to the University shall not be permitted to register for future semesters, receive any degree, certificate, transcripts or grades. The unfunded cost of tuition and fees must be paid two weeks before the first day of the beginning of classes or financial clearance must be obtained from the Bursar. Unfunded costs are defined as the total of all appropriate charges for tuition, fees, room and board, etc., less the total of all approved financial aid awarded or credited to the student account for each semester.

Financial clearance is defined as follows:

  • Pay your bill in full
  • Enrollment in the Online Automated Installment Payment Plan
  • Having a third party sponsored tuition coverage plan (ROTC, Bureau of Vocational Rehabilitation, Office of the blind, etc.)
  • Having been awarded financial aid or an approved loan to cover the semester balance.

If the payment in full or financial clearance is not obtained two weeks before the first day of class each semester, the registration for that semester may be cancelled and the student may not be allowed to attend classes. A financial hold will be placed on any tuition account with an open balance.

Alternative Payment Options

Deferred (Employer Reimbursed) & Third-Party Payment Policy

Deferred payments of employer reimbursement and third-party payer arrangements will be permitted provided the student delivers the completed documents to the Wilkes Bursar's Office two full weeks before classes begin. Graduating seniors with the deferred payment option will not receive a diploma until all balances are paid in full.

Installment Payment Plan

Wilkes offers an online, interest-free, semester-based, automated monthly Installment Payment Plan to finance the total unfunded cost of tuition and fees. Enrollment can be done via the Wilkes portal at portal.wilkes.edu.  Enrollment must be completed every semester. Authorized users may access the payment plan via the Wilkes parent homepage.

Refunds

Students who officially withdraw from courses may be eligible for a partial refund of tuition charges (see section in this bulletin on Official Withdrawal). Resident students who withdraw from the University may also qualify for a partial refund of room and board charges. Refunds are based on the official date of withdrawal, as noted by the Registrar.

Financial aid received by students who withdraw may also be adjusted. See the section in this bulletin on Financial Aid regarding Adjustment to financial aid based on withdrawals.

Students who withdraw from the University or from specific classes during the semester will be entitled to an adjustment of tuition, fees, and room and board charges according to the following refund schedule.*

Refund Schedule

Circumstance & Academic Year Time of Withdrawal Refund
Tuition

The University will cancel 100% of tuition charges, less a deposit of $300, if written notice of cancellation is received by the Office of the Registrar on or before the first day of classes. Failure to submit proper written notification will result in the assessment of full charges.

Policy guidelines for refunds processed after the first day of classes are as follows:

 

Total Withdrawal

Students who withdraw from Wilkes will be entitled to an adjustment of tuition, fees, and room and board charges according to the following refund schedule:

First week


Second week

Third week

Fourth week

Fifth week

 

 

100%
(fees are non-refundable after the first week)

75%

50%

25%

No refund

 

 

Summer Sessions

Pre-Session, Session I & Session II 

50%

Weekend or Evening Session: first two weeks

 

 

  • 50%
  • No refund after first week of classes

Change from Full-time to Part-time & Reduction of Part-time Load

The refund schedule shown above applies to courses dropped

Adjusted charges are based on the number of credits remaining after the change of status or reduction of course load. Changing from full-time to part-time may also affect the financial aid package.

Room & Board

 

 

Room

The university will refund housing charges, so long as written notification of cancellation is made to the Director, Residence Life Office, on or before the first day of classes each semester. After the first day of classes, charges will be refunded as per the above tuition refund policy.

 

Board

The institution will refund board charges in full if written notification of cancellation is made to the Director, Residence Life Office, on or before the first day of classes each semester. After the first day of classes, charges will be refunded as per the above tuition refund policy.

 

 

*The Graduate refund policy is based on a percentage of class completion applies to the ABBA program or any other Undergraduate Program with condensed semester

A change in the mode of instructional delivery during any semester, including summer session or winter intersession shall not entitle a student to a tuition and fee discount, monetary adjustment or refund absent a showing by the student that the change prevented the student from completing the course. Any such student who withdraws from a course at any time during any semester, including summer term or winter intersession, may petition for a pro-rata refund of tuition and fees associated with that course (based on credits assigned to that course in comparison to total credits carried by the student during any semester, summer term or winter intersession). The petition shall take the form of a written request submitted to the Registrar and Office of the Bursar, along with documentation explaining how withdrawal was necessitated by a change in mode of delivery which prevented the student from completing the course. The petition shall be considered and approved or denied by the Office of Student Affairs.

Military Leave Refund Policy

A student in the military reserves called into active status on an emergency basis who cannot complete course work for a given semester:

Will receive an automatic late withdrawal in each course with full tuition and fee refund if call-up is within the first 12 weeks of the semester.

May elect to receive an incomplete in each course, or receive a W in each course with a full tuition and fee refund, if call-up is during the thirteenth or fourteenth week of the semester. Ordinarily, the incompletes are to be finished during the semester the student returns to classes.

Room and board charges will be adjusted according to the refund schedule. The student should present their orders to the Student Affairs Office. If the student does not yet have written orders, he or she will have 60 days in which to present the orders. A family member or friend may bring a copy of the orders in the student's absence. If this deadline is not met, the student's grades would revert to 0 and he or she will not be eligible to receive a refund.

Financial Aid

Contact: Jane Dessoye, Executive Director

Wilkes University subscribes to the belief that the primary responsibility for financing the cost of higher education rests with the student and the family. Wilkes is committed to providing resources to assist with the cost of education. Toward that end, the University maintains an extensive program of need-based and merit-based financial assistance in the form of scholarships, grants, loans and student employment programs to assist eligible student.

Student with questions about financial aid should contact the Office of Financial Aid


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